Office Assistant 1 (Region 10 - Traffic)
Position in Traffic Safety and Mobility:
o Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Answer questions from and provide information to various parties regarding Traffic Group's activities, transactions, and procedures. Refer inquiries as necessary. o Operate various communication systems such as telephones and computers; and keep records of such communications. o Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners, and printers; replace toner cartridges; and clean keyboards and screens. o Schedule appointments and meetings using various office tools. o Perform routine processing and activities, including checking forms for completeness and accuracy. o Maintain basic financial, accounting, and/or statistical records, and for the Traffic Group's Safety Footwear program. o Perform calculations and computations, primarily on computers and calculators, using known and standard formulas and methods. o As needed and as directed, contact various internal and external parties to obtain information. o Prepare, process, review, and record numerical transactions and records. This activity may include processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees. o Type, proofread, review, and correct correspondence, documents, records, and other written material. o Transcribe hand-written materials. o Make appropriate corrections for format, accuracy, and validity. o Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. o Create graphs, charts, or other visual aids to display data. o May also prepare routine reports or assist others in the preparation of reports, following established guidelines. Record-Keeping and Filing o Maintain, update, and correct records and files. o Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy. o Establish new files by coding and numbering forms, creating folders, and compiling relevant material. Stores and Mail o Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores. o Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines. o Maintain various listings for mail service purposes. o Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage. o May operate a motor vehicle to go to INFORM Office if required. o Receive, unload, unpack, sort, store, count, and distribute goods received, following established procedures. o Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments. o Issue and may deliver goods from stock according to procedure. o May package goods for shipment. o Take periodic physical inventory and maintain perpetual inventory records. o Keep shelves and stock clean, neat, and in proper place. Data Entry and Verification o Enter data and information into and retrieve data and information from computerized systems. o Verify data previously transcribed or entered to detect errors. o Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents. Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.
Job Function
Position in Traffic Safety and Mobility:
o Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Answer questions from and provide information to various parties regarding Traffic Group's activities, transactions, and procedures. Refer inquiries as necessary. o Operate various communication systems such as telephones and computers; and keep records of such communications. o Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners, and printers; replace toner cartridges; and clean keyboards and screens. o Schedule appointments and meetings using various office tools. o Perform routine processing and activities, including checking forms for completeness and accuracy. o Maintain basic financial, accounting, and/or statistical records, and for the Traffic Group's Safety Footwear program. o Perform calculations and computations, primarily on computers and calculators, using known and standard formulas and methods. o As needed and as directed, contact various internal and external parties to obtain information. o Prepare, process, review, and record numerical transactions and records. This activity may include processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees. o Type, proofread, review, and correct correspondence, documents, records, and other written material. o Transcribe hand-written materials. o Make appropriate corrections for format, accuracy, and validity. o Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. o Create graphs, charts, or other visual aids to display data. o May also prepare routine reports or assist others in the preparation of reports, following established guidelines. Record-Keeping and Filing o Maintain, update, and correct records and files. o Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy. o Establish new files by coding and numbering forms, creating folders, and compiling relevant material. Stores and Mail o Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores. o Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines. o Maintain various listings for mail service purposes. o Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage. o May operate a motor vehicle to go to INFORM Office if required. o Receive, unload, unpack, sort, store, count, and distribute goods received, following established procedures. o Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments. o Issue and may deliver goods from stock according to procedure. o May package goods for shipment. o Take periodic physical inventory and maintain perpetual inventory records. o Keep shelves and stock clean, neat, and in proper place. Data Entry and Verification o Enter data and information into and retrieve data and information from computerized systems. o Verify data previously transcribed or entered to detect errors. o Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents. Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.
Salary Range:
From $31870 to $39423 Annually
Minimum Qualification
In order to be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law. If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. Candidates who accept a provisional appointment must take the next competitive examination and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position. There are no minimum education or experience requirements for this exam.Estimated Salary: $20 to $28 per hour based on qualifications.
o Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Answer questions from and provide information to various parties regarding Traffic Group's activities, transactions, and procedures. Refer inquiries as necessary. o Operate various communication systems such as telephones and computers; and keep records of such communications. o Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners, and printers; replace toner cartridges; and clean keyboards and screens. o Schedule appointments and meetings using various office tools. o Perform routine processing and activities, including checking forms for completeness and accuracy. o Maintain basic financial, accounting, and/or statistical records, and for the Traffic Group's Safety Footwear program. o Perform calculations and computations, primarily on computers and calculators, using known and standard formulas and methods. o As needed and as directed, contact various internal and external parties to obtain information. o Prepare, process, review, and record numerical transactions and records. This activity may include processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees. o Type, proofread, review, and correct correspondence, documents, records, and other written material. o Transcribe hand-written materials. o Make appropriate corrections for format, accuracy, and validity. o Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. o Create graphs, charts, or other visual aids to display data. o May also prepare routine reports or assist others in the preparation of reports, following established guidelines. Record-Keeping and Filing o Maintain, update, and correct records and files. o Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy. o Establish new files by coding and numbering forms, creating folders, and compiling relevant material. Stores and Mail o Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores. o Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines. o Maintain various listings for mail service purposes. o Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage. o May operate a motor vehicle to go to INFORM Office if required. o Receive, unload, unpack, sort, store, count, and distribute goods received, following established procedures. o Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments. o Issue and may deliver goods from stock according to procedure. o May package goods for shipment. o Take periodic physical inventory and maintain perpetual inventory records. o Keep shelves and stock clean, neat, and in proper place. Data Entry and Verification o Enter data and information into and retrieve data and information from computerized systems. o Verify data previously transcribed or entered to detect errors. o Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents. Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.
Job Function
Position in Traffic Safety and Mobility:
o Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Answer questions from and provide information to various parties regarding Traffic Group's activities, transactions, and procedures. Refer inquiries as necessary. o Operate various communication systems such as telephones and computers; and keep records of such communications. o Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners, and printers; replace toner cartridges; and clean keyboards and screens. o Schedule appointments and meetings using various office tools. o Perform routine processing and activities, including checking forms for completeness and accuracy. o Maintain basic financial, accounting, and/or statistical records, and for the Traffic Group's Safety Footwear program. o Perform calculations and computations, primarily on computers and calculators, using known and standard formulas and methods. o As needed and as directed, contact various internal and external parties to obtain information. o Prepare, process, review, and record numerical transactions and records. This activity may include processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees. o Type, proofread, review, and correct correspondence, documents, records, and other written material. o Transcribe hand-written materials. o Make appropriate corrections for format, accuracy, and validity. o Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. o Create graphs, charts, or other visual aids to display data. o May also prepare routine reports or assist others in the preparation of reports, following established guidelines. Record-Keeping and Filing o Maintain, update, and correct records and files. o Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy. o Establish new files by coding and numbering forms, creating folders, and compiling relevant material. Stores and Mail o Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores. o Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines. o Maintain various listings for mail service purposes. o Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage. o May operate a motor vehicle to go to INFORM Office if required. o Receive, unload, unpack, sort, store, count, and distribute goods received, following established procedures. o Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments. o Issue and may deliver goods from stock according to procedure. o May package goods for shipment. o Take periodic physical inventory and maintain perpetual inventory records. o Keep shelves and stock clean, neat, and in proper place. Data Entry and Verification o Enter data and information into and retrieve data and information from computerized systems. o Verify data previously transcribed or entered to detect errors. o Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents. Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.
Salary Range:
From $31870 to $39423 Annually
Minimum Qualification
In order to be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law. If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. Candidates who accept a provisional appointment must take the next competitive examination and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position. There are no minimum education or experience requirements for this exam.Estimated Salary: $20 to $28 per hour based on qualifications.
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