Office Assistant 1 (Region 10 - Maintenance)
Position in Transportation Maintenance. Duties may include, but are not limited to the following:
o Answer questions from and provide information to various parties (e.g. the public, regional office & residency employees, vendors, etc.) regarding agency activities, transactions, and procedures. o Answer phones as needed and appropriately respond to inquiries. Refer inquiries as necessary. o Schedule appointments and meetings using various office tools. Perform routine processing activities, including checking forms for completeness and accuracy. o Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. May also prepare routine reports or assist others in the preparation of reports (e.g. expense reports, evaluation and probationary reports, accident reports, etc.), following established guidelines. o Maintain, update, and correct records and files. o Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy. o Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials. Process outgoing mail. o Maintain files, correspondence, documents, records, and materials pursuant to guidelines. o Enter data and information into and retrieve data and information from computerized systems, such as LATS (Leave and Accrual Tracking System), SFS (Statewide Financial System), SEERT (Statewide Emergency Event Resource Tracking), HRIS (Human Resources Information System), MMS (Maintenance Asset Management System), TRINFO (Training Information System) and ADR (Accident Damage Recovery). o Verify data previously transcribed or entered to detect errors. Perform various clerical or office assistance tasks such as copying, scanning documents, and verifying accuracy of data from scanned documents. o Assist with special assignments as needed. Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.
Job Function
Position in Transportation Maintenance. Duties may include, but are not limited to the following:
o Answer questions from and provide information to various parties (e.g. the public, regional office & residency employees, vendors, etc.) regarding agency activities, transactions, and procedures. o Answer phones as needed and appropriately respond to inquiries. Refer inquiries as necessary. o Schedule appointments and meetings using various office tools. Perform routine processing activities, including checking forms for completeness and accuracy. o Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. May also prepare routine reports or assist others in the preparation of reports (e.g. expense reports, evaluation and probationary reports, accident reports, etc.), following established guidelines. o Maintain, update, and correct records and files. o Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy. o Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials. Process outgoing mail. o Maintain files, correspondence, documents, records, and materials pursuant to guidelines. o Enter data and information into and retrieve data and information from computerized systems, such as LATS (Leave and Accrual Tracking System), SFS (Statewide Financial System), SEERT (Statewide Emergency Event Resource Tracking), HRIS (Human Resources Information System), MMS (Maintenance Asset Management System), TRINFO (Training Information System) and ADR (Accident Damage Recovery). o Verify data previously transcribed or entered to detect errors. Perform various clerical or office assistance tasks such as copying, scanning documents, and verifying accuracy of data from scanned documents. o Assist with special assignments as needed. Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.
Salary Range:
From $31870 to $39423 Annually
Minimum Qualification
In order to be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law. If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. Candidates who accept a provisional appointment must take the next competitive examination and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position. There are no minimum education or experience requirements for this exam.Estimated Salary: $20 to $28 per hour based on qualifications.
o Answer questions from and provide information to various parties (e.g. the public, regional office & residency employees, vendors, etc.) regarding agency activities, transactions, and procedures. o Answer phones as needed and appropriately respond to inquiries. Refer inquiries as necessary. o Schedule appointments and meetings using various office tools. Perform routine processing activities, including checking forms for completeness and accuracy. o Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. May also prepare routine reports or assist others in the preparation of reports (e.g. expense reports, evaluation and probationary reports, accident reports, etc.), following established guidelines. o Maintain, update, and correct records and files. o Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy. o Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials. Process outgoing mail. o Maintain files, correspondence, documents, records, and materials pursuant to guidelines. o Enter data and information into and retrieve data and information from computerized systems, such as LATS (Leave and Accrual Tracking System), SFS (Statewide Financial System), SEERT (Statewide Emergency Event Resource Tracking), HRIS (Human Resources Information System), MMS (Maintenance Asset Management System), TRINFO (Training Information System) and ADR (Accident Damage Recovery). o Verify data previously transcribed or entered to detect errors. Perform various clerical or office assistance tasks such as copying, scanning documents, and verifying accuracy of data from scanned documents. o Assist with special assignments as needed. Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.
Job Function
Position in Transportation Maintenance. Duties may include, but are not limited to the following:
o Answer questions from and provide information to various parties (e.g. the public, regional office & residency employees, vendors, etc.) regarding agency activities, transactions, and procedures. o Answer phones as needed and appropriately respond to inquiries. Refer inquiries as necessary. o Schedule appointments and meetings using various office tools. Perform routine processing activities, including checking forms for completeness and accuracy. o Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. May also prepare routine reports or assist others in the preparation of reports (e.g. expense reports, evaluation and probationary reports, accident reports, etc.), following established guidelines. o Maintain, update, and correct records and files. o Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy. o Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials. Process outgoing mail. o Maintain files, correspondence, documents, records, and materials pursuant to guidelines. o Enter data and information into and retrieve data and information from computerized systems, such as LATS (Leave and Accrual Tracking System), SFS (Statewide Financial System), SEERT (Statewide Emergency Event Resource Tracking), HRIS (Human Resources Information System), MMS (Maintenance Asset Management System), TRINFO (Training Information System) and ADR (Accident Damage Recovery). o Verify data previously transcribed or entered to detect errors. Perform various clerical or office assistance tasks such as copying, scanning documents, and verifying accuracy of data from scanned documents. o Assist with special assignments as needed. Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.
Salary Range:
From $31870 to $39423 Annually
Minimum Qualification
In order to be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law. If a viable eligible list does not exist, a provisional appointment may be made in accordance with Civil Service Law. Candidates who accept a provisional appointment must take the next competitive examination and be reachable on the resultant eligible list in order to be considered for permanent appointment to the position. There are no minimum education or experience requirements for this exam.Estimated Salary: $20 to $28 per hour based on qualifications.
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